Protecting Documents with Passwords MCQs

1. What is the main purpose of protecting a document with a password in MS Office?
(A) To reduce file size
(B) To prevent unauthorized access or editing
(C) To convert it into a PDF automatically
(D) To enable faster printing

2. In MS Word, which option is used to set a password for opening a document?
(A) File → Save As → Tools → General Options
(B) Insert → Password
(C) Review → Track Changes
(D) View → Protect Sheet

3. If you forget the password of a protected Word or Excel file, what happens?
(A) You can always recover it with default settings
(B) The file is converted into a text document
(C) The file automatically unlocks after 7 days
(D) Microsoft cannot recover the password for you

4. Which password option in Excel allows restricting changes but still lets users open the file?
(A) Password to Print
(B) Password to Open
(C) Password to Modify
(D) Password to Delete

5. What happens if you set both "Password to Open" and "Password to Modify" in a Word document?
(A) Users need one password only
(B) Users must enter both passwords depending on access level
(C) File cannot be opened anymore
(D) It disables editing completely

6. Which MS Office feature allows protecting a worksheet from editing but not from viewing?
(A) Share Workbook
(B) Encrypt with Password
(C) Hide Sheet
(D) Protect Sheet

7. Where in MS Word 2016/2019 can you encrypt a document with a password?
(A) File → Info → Protect Document → Encrypt with Password
(B) Home → Font → Password
(C) Review → Mail Merge
(D) Insert → Object

8. What is a limitation of password protection in MS Office files?
(A) It always reduces file quality
(B) If the password is lost, the file cannot be recovered by Microsoft
(C) It prevents printing permanently
(D) It deletes formatting automatically

9. Which type of password protection ensures only authorized users can open a document?
(A) Protect Sheet
(B) Password to Modify
(C) Password to Open
(D) Track Changes

10. In Excel, which feature combines password protection with restricting editing to specific cells?
(A) Protect Sheet with permissions
(B) Hide Workbook
(C) Save As Template
(D) Format Painter